Terms and conditions

This page sets out the terms and conditions of membership of the British Society of Dental Sleep Medicine (‘the Society’, ‘the BSDSM’) and should be read in conjunction with the constitution.

These Terms and Conditions and the content of membership packages are subject to variation from time to time. Variations will be notified on our website and the latest version of these Terms and Conditions and the Membership Definitions will be available.

  1. The BSDSM has different tiers of membership. The current membership packages are listed on the website
  2. Your membership year starts on the date that you join the BSDSM
  3. The membership year lasts for 12 months and becomes due for renewal on the yearly anniversary of the Membership Start Date
  4. Your membership will be continued unless a written cancellation (via letter or email) is received or payment is not received
  5. We will send you notification of the renewal of your membership for the forthcoming year and the relevant fees
  6. The Minimum Membership Period runs for 12 months from the Membership Start Date.
  7. Changes to your account details  can be made by accessing the members area of the website
  8. Within the Minimum Membership Period of 12 months cancellations are not permitted.
  9. To the extent payment has not been received at the relevant anniversary, any outstanding balances must be paid on cancellation.
  10. You may cancel your membership by notifying the BSDSM, such notice to expire after the Minimum Membership Period has elapsed. The BSDSM requires at least two month’s notice for membership cancellations.
  11. The notice period will be calculated from the point of receipt of the cancellation instruction by the BSDSM and our aim is to acknowledge membership cancellations within one week of receipt. For this reason, if you have not received a response to your resignation within two weeks, it is essential that you contact the BSDSM to ensure that your letter or email has been received.
  12. If you pay for your subscription by Direct Debit, the Direct Debit instruction will be cancelled by the BSDSM from the effective date of the expiry of the notice period no further payments will be taken, providing that no outstanding amounts are owed.
  13. Please note that if you cancel your Direct Debit instruction this will not automatically cancel your membership. It is therefore important that you contact the BSDSM as soon as possible if you wish to resign from membership.
  14. If you decide to leave the BSDSM, we would appreciate it if you would tell us why.
  15. The Society may terminate your membership according to the BSDSM Constitution. If membership is terminated by expulsion no refund of membership subscriptions will be made and any balance due for the Minimum Membership Period shall remain due and payable.
  16. On cancellation taking effect or on other termination the benefits of  membership  will cease and you will not be entitled to the benefit after the date of cancellation/termination.
  17. Subscription fees for all BSDSM membership categories are published on the website. Membership fees vary depending on the membership package selected, payment method, and eligibility for any concessionary rates that may be made available from time to time.
  18. The subscription fees will be subject to annual review and the website updated accordingly.
  19. The BSDS may, at its discretion, make concessionary rates of membership available from time to time. We reserve the right to request documentary evidence if necessary.
  20. Eligibility for a concession in one membership year does not necessarily imply continuing eligibility for future membership years.
  21. The Society may make special offers to encourage member recruitment. These offers may include incentives that vary the terms and conditions.
  22. You can pay for your BSDSM membership by Direct Debit, debit or credit card or cheque. Many members appreciate the convenience of Direct Debit, as this allows membership to be renewed at the relevant rate automatically at your membership anniversary.
  23. Changes to your payment method can be made by contacting the BSDSM
  24. If you are a UK tax-payer, your membership fee may be tax deductible (eligible for tax relief).
  25. When you first join the BSDSM, or on renewal of membership, you will be provided with a ‘Confirmation of payment or renewal’ receipt. Please keep this safe as it can be used as evidence when reclaiming your tax.
  26. The BSDSM is a ‘not-for-profit’ organisation, and membership subscriptions form the majority of the income for the Society. Unpaid subscription fees therefore impact directly on our ability to plan and provide services for members. Consequently the BSDSM reserves the right take necessary steps to recover unpaid subscription fees, including legal action where necessary.In any circumstance where the subscription fees remain unpaid following the due date for payment, the BSDSM specifically reserves the following rights: – to demand immediate payment of any outstanding sums due – to withdraw the facility to make subsequent payments by instalment – to charge an administration fee of £25 plus any costs of recovery – to add interest to any outstanding amounts at 4% above Bank of England base rate.
  27. If you anticipate any problems with the payment of your subscription, please contact the BSDSM at the earliest opportunity to discuss. In particular, please ensure that you contact the BSDSM if you intend to cancel your Direct Debit instruction and/or use another form of payment, otherwise the BSDSM will incur bank charges for seeking a Direct Debit payment without an active mandate.
  28. If you have asked us to collect from a specific account and our request is returned by your bank as ‘unpaid’ on more than three occasions, we will ask you for details of another bank account from which the BSDSM can successfully collect your payment and reserve the right to pass on any administration charges that may have been incurred as a result.
  29. You agree that any outstanding amounts on your membership account must be cleared on termination before you can be re-admitted to membership of the BSDSM.
  30. On cancellation of members who have paid in advance may have a credit on their membership account. In this situation (once any applicable notice periods have been applied or any other outstanding sums deducted) a refund may be due. This can be paid either by cheque or held on the membership account to defray future membership subscription fees.
  31. The amount due from you in respect of the next membership year will be included in your renewals notice prior to your Membership Anniversary. If you pay by Direct Debit, fees will be taken at the new rate unless we receive notice of change of membership or termination.
  32. If you pay your membership subscription by cheque, credit or debit card, it is essential that your payment reaches the Society one week before the Membership Anniversary, to ensure that your membership is not cancelled by us due to default.  For your convenience, you will be offered the option to pay by Direct Debit. This has the advantage that your membership can be renewed automatically each year without the need for you to contact the BSDSM.
  33. If you have elected to pay by Direct Debit, we will continue to endeavour to collect your subscription fees for each year from the account notified.
  34. When you join the BSDSM, you provide us with your personal details, including your address and email. By giving us this information you are agreeing that the Society may contact you from time to time (by email, SMS text message or post), with information related to services, products and events.
  35. You may, at any time, opt out of receiving communications from the Society, change your contact details or email preferences by contacting the BSDSM.
  36. We take your privacy very seriously. Occasionally, in order to enhance your membership, the BSDSM may provide selected information (excluding ‘sensitive personal data’) to other organisations. This will only be done, however, when the BSDSM has approved by licence or other agreement the way in which those organisations will use the information, with a view to improving the value of BSDSM membership.
  37. If you do not wish other organisations to receive any information about you, please contact the BSDSM to opt out.
  38. The Society aims to provide all members with a high level of service and to deliver the benefits and privileges of membership. However, there may be times when, for whatever reason, the service provided does not meet members’ expectations. Should this occur, in the first instance we encourage members to contact the particular department of the Society in question to discuss the matter and to give us the opportunity to investigate and assess the complaint. There is also a formal complaints procedure that may be followed, for full details please contact the BSDSM.